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Volvo group looking for Admin Assistant (Fixed Term Contract)


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The main purpose of the job is to ensure that all administration pertaining to the branch dealt with in an efficient manner. The administrative person will perform a variety of administrative and clerical tasks to provide support to the workshop manager and clients as well as assist with daily office needs.

Job Objectives

  • Assist with the Switchboard
    • Relief for Receptionist
    • Taking accurate messages
  • Handling client queries and complaints
  • Handling of Creditors Accounts
    • Making sure supplier invoices are scanned to India
    • Raise purchase orders on Purchase Plus
    • Making sure supplier invoices are GRV on Purchase Plus
    • Copies of supplier invoices are filed for Auditing purposes
    • Cheque requisition when supplier is not loaded
  • Handling of Purchasing
    • Responsible to procure Protecting Clothing
    • Responsible to procure Corporate Clothing
  • System support
    • Filling of all documentation generated
    • Assist with admin functions
  • Reporting to the HR Department and Handling Staff Issues
    • Personnel Administration: liaise with HR – new personnel, terminations
    • Support staff with all medical aid related queries
    • Capture leave on ESS

Education

  • Matric.

Job Related Skills

  • Computer Skills: MS Office, Excel.
  • Strong administrative background.

Key Competencies

  • Honest.
  • Accurate.
  • Work under pressure.
  • Customer skills.
  • Organizational skills.
  • Administration skills.
  • Teamwork.
  • Quality orientated.
  • Ability to plan and organize

Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer.

apply on the company website

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