TheInfoEngine

Secretary II 


Adams&Adams – Pretoria, Gauteng

Permanent
Duties and responsibilities

  • Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar
  • Creation of new Trade Mark records on Patricia
  • Preparing Trade Mark forms, certificates, acceptance notices for lodging with the registrar
  • Typing correspondence in response to the Registrar’s queries or official actions
  • Filing South African and Foreign recordal applications
  • Capturing of history on computer records
  • Communicating with search clerks at the Trade Marks Office
  • Attending to accounting matters (re: queries)
  • Typing of invoices and credit notes
  • Creating and printing Trade Marks listings
  • Opening files and dictation typing
  • Faxing, filing, photo copying and general office duties
  • Sending and receiving e-mails
  • Answering telephone calls
  • Handling routine correspondence and diarising files


Requirements

Skills and knowledge 

  • Computer literate in Word
  • Typing speed of 60 wpm and excellent dictation skills
  • Fully conversant in English
  • Excellent telephone etiquette
  • Ability to work independently , to work under pressure and to use initiative
  • Ability to prioritise
  • Ability to handle information related to the department with confidentiality
  • Good organizational skills
  • Ability to work meticulously

Qualification/s 

  • Matric
  • Secretarial Diploma (an advantage)
  • 5 years + of Legal Secretarial experience is a min requirement


Work Level

Mid-Level

Type

Permanent

Salary

Market Related

EE Position

Yes

Location

Gauteng – Pretoria

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